NeoCon2008

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Until the end of the event, this page serves as a planning tool. Afterward this page will be replaced with record of notable things about the event.

Planning Bits

This is mostly for the planning committee (aka, three guys arguing about geeky shit instead of getting anything done) to discuss:

Predict attendance highs and lows. Invite the rest of the possible guests.
Really discuss venue options and their pros/cons.
Talk to out of town guests about their stay and begin collaborating on helping them out. It has been suggested that it's best if they arrive the night before and leave the day after the event.
Look into stuff we will need for the event and make a better list of it. Find out who can help us save money by bringing some things from home, buying something cheaper or proving services like transportation.
Consider things we can do at the event for fun that we can turn into traditions. Also look into nice and un-typical options for after BBQ activities in the city.
Do something about shirts.
PROBABLY MOST IMPORTANT FOR NOW: think of things to add to the optional survey such as the issues addressed above (venues, out of town notes, things people can bring, fun ideas, shirts) and fun questions to ask just for the hell of it. Add interactive ways to make the massive amount of information palatable to those bothering with optional survey.

We will need to decide, announce or be aware of the following things in order:

The date (very soon) - DONE
The place for main event (at least a month before?) - DONE
Shirt design and begin shirt costs(a month in advance) - In Progress
How people will help us (3-4 weeks in advance)
What we are doing about out of towners (3-4 weeks in advance) - DONE
Attendance down to about 10 people who are uncertain (2-3 weeks in advance)
Pricing based on list above (2-3 weeks in advance)
Money collection and much narrower attendance uncertainty, down to maybe 5 'pay on arrival' ppl (1-2 weeks in advance)
Shopping (last week)
Prepping (night before)

July 12th, 2008 at the Forest Way Drive Preserve
Map: Google Maps

Notes and suggestions (in parenthesis) go here. Real items with price replace/branch off from suggestions later.

Meats
- DO NOT OVER DO IN AMOUNT
- (Shish-kebob meat, prepped)
- (Burger patties in bulk)
- (Hot Dogs in bulk)
Sides
- (Assortment of veggies)
- (Mashed potatoes)
- (Something else worth putting on sterno)
Drinks
- (2L pop bottles OR can cases)
- (Drinking water...could be available on site)
- (Juice?)
Snacks and Sweets
- (Potato chips)
- (Cake?) - not a lie!
Other
- (Buns)
Special Needs
- Vegan/Vegetarian
- Diabetic

1 medium charcoal grill, bit rusty and one of the wheels not secured - Dmitriy
1 large red grill -- very rusty and legs don't fold so transport might be complex - Sahal

Wooden table and bench - Dmitriy
2 lawn chairs - Dmitriy
Assortment of catering holders for holding aluminum trays under sterno cans - Dmitriy
(Sterno)

1 Ford Aerostar van - seating capacity: 7 (w/ driver) when not loaded. Will be used for product transport. Bad milage (15mpg?), rusty. - Dmitriy
1 Ford Fusion sedan - seating capacity: 4 (w/ driver) when not loaded. Will be used for whatever needed. Good Milage (30+ mpg) shinny. - Rickb
1994 Plymouth Voyager van - seating capacity: 7+ (w/ driver) depending on arrangement/size of passengers and amount of load. Can be used for anything. "Bad" Mileage (~16mpg), green, and makes noises (to dance to) - Sahal

1 Small MYA Hookah and 3-4 Tobacco Flavors, good for long smokes - Dmitriy
Music? Speakers? Live broadcast of the event over NeoRadio? Just some ideas - stiv2k
- - Using a router with ddwrt we can try using "the large antenna" and a laptop to "get" internet access at the location. Does anyone have access to a nationwide wifi provider? We then broadcast anything we want/that can be connected to the laptop/stereo over NeoRadio.
- we need a power source for all this
  - maybe a car's cigarette lighter with a power inverter
  - The grove structure should have an electrical source. - stiv2k

30pk of aluminum steam pans (for sterno holders) - $10
16.9 oz 24 pack of LIPTON Diet Green Tea with Citrus (tastes okay) - $10
Charcoal - Kingston brand or w/e
- 6x9lb bags - $25
- 2x21.6lb bags - $13 < cheaper per lb
6pk * 100ct Napkins - $9
24*24oz Pepsi bottles - $14
36*12oz cans of Pepsi - $9 < cheaper per oz
(3.5lb) 28pk of big Ball Park franks - $6
30pk of Oscar Meyer wieners - $4 (quality?)
72ct of Kraft American cheese singles - $8 (for bugers and otherwise)
1 large watermelon - $6
3lb of bananas - $2
11' fruit cheesecake, dead - $15
strawberry cake, notalie - $8
1/3 LB Angus Beef Patties - 18ct/6lb - $14 (really good)
Prairie Ridge Premium Beef Patties - 10lbs/40ct - $17 < cheaper per lb and piece
12ct Master® Corn Dusted Kaiser Buns - $2
Wonder® Brat Buns - 12 ct. - $2